CLAS Electronic Reappointment Promotion and Tenure (eRPT) is a platform developed for managing the documents and workflow related to faculty reappointment, promotion and tenure with the College of Liberal Arts & Sciences. Below is a screencast that provides an overview of the eRPT’s functionality.
To access eRPT you need to be on campus or connected to the VPN.
For a print version of eRPT documentation, see: eRPT2 Applicant Guide Version 02
The CLAS Electronic Reappointment Promotion and Tenure (eRPT) is a platform designed to manage documents related to the RPT process, with functionality that allows both applicants and reviewers to securely upload and view RPT documents. The platform automatically saves portfolios after each change.
|Stage 1||Stage 2||Stage 3||Stage 4||Stage 5|
|Dept. Chair||Applicant||DRC||Dept. Chair||CRC|
|Creates a portfolio for an applicant||Adds documents to their portfolio||Reviews applicants’ portfolio||Performs final review of applicants’ portfolio||Submits applicants’ portfolio from all departments to the Dean|
- Department chair creates a portfolio for each applicant, which will be accessible to applicants for Stage 2.
- Applicants add the appropriate documents to their portfolio. Once they have finished, they indicate this on the site by clicking on the “Please click here when you are finished uploading and/or reviewing documents.” link which will send their portfolio to Stage 3, for review by the Department Review Committee (DRC).
- Department Review Committee members will see a list of all the completed applicants’ portfolios and will be able to view all the documents in each applicant’s portfolio. When they have completed their review of the documents in each portfolio, they indicate this on the site by clicking on the “Please click here when you are finished uploading and/or reviewing documents.” link which will send each portfolio to Stage 4, for review by the department chair.
- The department chair can then review the documents in each portfolio and also, if necessary, add additional documents to each portfolio. Once they have finished, they can indicate this on the site by clicking on the “Please click here when you are finished uploading and/or reviewing documents.” link which will sent each portfolio to Stage 5 for review by the College Review Committee (CRC).
- The College Review Committee members receive each portfolio once all other reviewers, including the department chair, have indicated that they are finished reviewing all the portfolio documents.
In order to access the eRPT site, all users must log in using their NinerNET username and password. (This is the same account that you would use to check your email), see:
It may take a few moments for the server to check your password. If your login is successful, you will be taken to the Your Groups screen.
The Your Groups page displays a list of all the groups you are a member of. Most applicants will only have a home group. Review committee members will also belong to a Department Review Committee group (DRC) and/or the College Review Committee group (CRC).
Click Review Portfolios to view a given applicant’s portfolio.
- Click the Review Documents link to view a list of documents. Applicants and reviewers can read all documents that are listed in a portfolio. Applicants and some reviewers can also add additional documents.
- Click the Finish Reviewing link to indicate that you are ready to send the portfolio to the next stage.
- Once all reviewers have clicked the Finish Reviewing link the portfolio will automatically move to the next stage where the next group will have access to it and the current group will no longer be able to access it.
In the example above Dale Pike was added to the home group of Alexander Marciniak so Dale could help Alexander create his portfolio. If you are going to have someone else from your department (other than the chair) assist you please contact us so we can add them to your home group.
- The title of the portfolio.
- The name of the next group the portfolio will be sent to. In most cases it will be a DRC.
- A table of the documents in the portfolio. This table has tools that allow you to:
- Reorder documents by means of the two leftmost icons. Dragging a “paper” icon over the “green arrows” icon in the row where you want to move the document will move it to that location.
- View documents by clicking on the “paper with magnifier” icon.
- Delete documents by clicking on the “red circle” icon.
Below the list of documents is a simple form for uploading documents.
- Click on the “Browse” button
- Locate your document and select it
- Click on the File Type drop-down menu to choose the file type that best describes the document you are uploading.
- Click on the “Upload” button.
Newly uploaded documents are automatically placed at the end of the list.
Done Reviewing Documents
When you are done uploading and/or reviewing documents, click on the “Please click here when you are finished uploading and/or reviewing documents.” link at the bottom of the page.
Note: This link has the same effect as the “Finished Reviewing” link on the “Group Portfolios” page. Also note that not all users have access to every option, some reviewers may only be able to view documents and will not be able to upload documents.
Preparing Your Documents for eRPT
Suggestions for getting your files ready for upload into eRPT.
Use Descriptive File Names
Your reviewers can have many different people’s files downloaded at the same time. To help them out you should use descriptive file names.
- Bad: my CV.doc
- Good: Marciniak-Xander-CV–2-28-2012.doc
Don’t Use Unusual Characters in File Names
You have no control over the computers and devices your reviewers will use to access your files. All computer systems do not support all types of characters (in file names). A conflict between your file names and the reviewer’s system could make it impossible for them to access your file.
To ensure maximum comparability we suggest you restrict yourself to the following characters when naming your files:
- Lower case letters (a-z)
- Upper case letters (A-Z)
- Numbers (0-9)
- Dashes (-)
- Underscores ( _ )
Use PDF Files
Avoid uploading DOC files. It is very easy for a reviewer to accidentally edit a Word document without knowing. PDFs will prevent this from happening.
Please check the “Minimum Size (publish online)” option in Word when you are saving your file.
- How to Save Word Doc as PDF in Office 2010
- How to Save Word Doc as PDF in Office 2013
- How to Save Google Doc as PDF
There is no set limit on upload file size but for the sake of your reviewers we recommend keeping your files under 10mb.
Collecting Your Documents
We recommend collecting the contents of your portfolio in a folder on your computer (or Google drive) and them uploading them all at once to eRPT when you are finished.
Do Not Upload Books
You can turn in physical copies of your books.
Getting Tech Help
For help with Acrobat Professional or using our high speed scanners please contact your department’s consultant. We have a quiet computer lab in Barnard 230b you can use.