Suggestions for getting your files ready for upload into eRPT.
Use Descriptive File Names
Your reviewers can have many different people’s files downloaded at the same time. To help them out you should use descriptive file names.
- Bad: my CV.doc
- Good: Marciniak-Xander-CV–2-28-2012.doc
Don’t Use Unusual Characters in File Names
You have no control over the computers and devices your reviewers will use to access your files. All computer systems do not support all types of characters (in file names). A conflict between your file names and the reviewer’s system could make it impossible for them to access your file.
To ensure maximum comparability we suggest you restrict yourself to the following characters when naming your files:
- Lower case letters (a-z)
- Upper case letters (A-Z)
- Numbers (0-9)
- Dashes (-)
- Underscores ( _ )
Use PDF Files
Avoid uploading DOC files. It is very easy for a reviewer to accidentally edit a Word document without knowing. PDFs will prevent this from happening.
Please check the “Minimum Size (publish online)” option in Word when you are saving your file.
- How to Save Word Doc as PDF in Office 2010
- How to Save Word Doc as PDF in Office 2013
- How to Save Google Doc as PDF
To make managing files easier for you and your reviewers we recommend you use PDF Portfolios to group collections of similar documents such as course reviews, journal articles, letters, etc…
We recommend using the grid layout.
There is no set limit on upload file size but for the sake of your reviewers we recommend keeping your files under 10mb.
Collecting Your Documents
We recommend collecting the contents of your portfolio in a folder on your computer (or Google drive) and them uploading them all at once to eRPT when you are finished.
Do Not Upload Books
You can turn in physical copies of your books.
Getting Tech Help
For help with Acrobat Professional or using our high speed scanners please contact your department’s consultant. We have a quiet computer lab in Banard 230b you can use.